HAA Reminder: 6/1 Small Group Submission Deadline - May 12th
Dear Valued Agents,
This is a friendly reminder that the deadline to submit the 6/1 Small Group new business is
Tuesday, May 12th.
To ensure a smooth onboarding process and create a positive experience for your new groups, it is critical that all paperwork is submitted on time. Meeting this deadline allows our team to properly review, process, and prepare each case for a successful
June 1st effective date.
New Business Submission Instructions:
Please submit all small group new business paperwork and required documentation securely to the new business email address. We strongly encourage the use of the enrollment spreadsheet to submit new business membership.
newbusiness@haaweb.net
We also strongly encourage the use of the enrollment spreadsheet when submitting new enrollees. Utilizing the spreadsheet helps mitigate errors, reduces processing delays, and ensures accurate member setup from the start.
For your convenience, please find the following resources below:
| Effective Date | New Business Submitted to HAA |
|---|---|
| January 1, 2026 | December 12, 2025 |
| February 1, 2026 | January 12, 2026 |
| March 1, 2026 | February 12, 2026 |
| April 1, 2026 | March 12, 2026 |
| May 1, 2026 | April 13, 2026 |
| June 1, 2026 | May 12, 2026 |
| July 1, 2026 | June 12, 2026 |
| August 1, 2026 | July 13, 2026 |
| September 1, 2026 | August 12, 2026 |
| October 1, 2026 | September 14, 2026 |
| November 1, 2026 | October 12, 2026 |
| December 1, 2026 | November 12, 2026 |
| January 1, 2027 | December 14, 2026 |
Why It Matters
Full system onboarding
The group is fully onboarded in all of Health Alliance Plan (HAP) systems, as well as any applicable vendor partner systems, by the effective date. This ensures eligibility, claims processing, and customer service functions are active without disruption.
Timely ID card distribution
Member ID cards are received before members seek services, preventing access issues, claim denials, or member dissatisfaction at the point of care.
Accurate and timely invoicing
The initial invoice is generated correctly and delivered on time, ensuring smooth billing, accurate premium collection, and positive employer group experience from day one.
We appreciate your partnership and your attention to these important deadlines. If you have any questions or need assistance, please don’t hesitate to reach out to a member of our Sales or Sales Operations team.
Thank you for your continued business!
